Rules & Regulations
We are very proud of our community, and it shows! The only thing we like better than having fun at the Ponderosa RV Resort is sharing that fun with new friends and getting reacquainted with long-time friends. The following rules and regulations have been developed in cooperation with the Residents, Management, and Ownership to create a harmonious and peaceful atmosphere within the community and to ensure fairness for all residents. They are designed to protect the rights and property of everyone.
REGISTRATION: Upon arrival, all residents and their guests are required to check- in at the office. Please arrive before dusk, as we will not park an RV after dark. Please call the office to confirm arrival on your scheduled start date. Check-In Time: 1 P.M. Check-Out Time: 11 A.M.
RENTS AND OCCUPANCY: Site rates are based on double occupancy (2 adults one age (55+) additional resident must be at least 45 years of age.
Rates include water, sewer, trash, and basic Wi-Fi. Daily and weekly rates include electricity but do not include taxes.
You must notify the office if you are leaving the Resort for 30 days or longer. If notice is not received, the reservation will be checked out on the 30th day and the site will be reassigned without notification to the resident.
SITE SELECTION: Site selection is guaranteed for Annual, and 5-Month and 6-Month reservations only. All other reservations are subject to site change until day of arrival at Management discretion.
PAYMENT: Full payment, if any, is due on the reservation start date. 6-Month Seasonal residents may pay at check-in if arriving within5 days of start date. We accept checks, money orders, and Visa/MasterCard/Discover. NO CASH PAYMENTS. If payment has not been received within 5 days of start date, a $50.00 late fee is added to the balance, with an additional charge of $5/day thereafter. If payment is not received within 10 days of the start date, the credit card on file will automatically be charged for the balance.
EXTENDING THE RESERVATION: When extending a weekly stay to a monthly reservation, the weekly rate is charged. Long-term reservations may be prorated, based on the length of the stay.
When extending a monthly stay, the rate is determined by the number of days extended, but electricity is billed from the original start date through the extended end date. Extended reservations pay the then current rate.
CREDIT CARD ON FILE: All reservations require a credit card on file to cover unpaid balances.
SEASONAL RESIDENTS: Seasonal (April 15th - October 15th) residents are notified by January 15th each year of the new rates that become effective as of April 15th. Seasonal rents are due by April 15th. Any payments received after the deadline will incur a $50 late fee for up to five (5) days late and an additional $5.00 each day thereafter.
ANNUAL RESIDENTS: Annual residents are notified by September 15th of the new rates that become effective of November 1st. A Rental Agreement or a Rental Extension Agreement is required each year for Annual residents. Annual monthly payments are due on the 1st of each month. Any payments received more than five (5) days after this deadline incur a $50 late fee and an additional $5 for each day thereafter.
Seasonal and Annual residents are required by the County Assessor to periodically update MH/RV information for tax role purposes. The Resort, when requested by the County, will administer that request and residents are required to provide the information o the Office without delay.
GUESTS: All Residents may host visitors who stay for the day. Visitors and guests are required to adhere to Resort Rules & Regulations.
Monthly, Seasonal, and Annual Residents may host overnight Guests. A Registered Resident must be present while guests are at the site, RV and the Resort. Maximum number of guests allowed at one time is 3. Guests may stay up to 14 consecutive days; maximum stay is 28 days per season. Unregistered guests will be asked to leave the Resort immediately. Guests are not allowed to bring pets to the Resort. Guests may be asked to purchase a ticket for posted events.
Children must be supervised by an adult while at the Resort. Children are only allowed in the Clubhouse with a supervising adult. Children under the age of 18 are not permitted to use the showers, laundry, clubhouse (including Billiard table, fitness equipment, and audio/visual system) at any time. Residents are responsible for damages and/or charges created by their guests.
MAIL: Residents staying at least 1 month are assigned a USPS mail box with their site number on the mail box. Mail boxes are located on the South side of the clubhouse. Incoming mail should be addressed: Name, 1664 Ponderosa Ln , Space #_______, Lakeside, AZ 85929. When leaving the Resort, you must complete and submit a Standard Postal Forwarding Form to the post office. These forms are available at the Office.
WATER/SEWER: There is no charge currently for water or sewer. Water is limited and expensive in Arizona, so please conserve always. The resident may be charged for excess water usage if there is a water leak in your home. Bucket washing/rinsing with an automatic shut-off nozzle is allowed for washing vehicles. Each resident is required to install the proper sewer connection from their unit to the Resort hook-up. Connection types as required by city, county, state, or federal codes are classified by unit type as follows:
1. Temporary units that leave the Resort at the end of stay/season - connection must include an industry standard vinyl hose and sloping device with a gasket/ring style seal.
2. Permanent Units that remain in the Resort year-round - connection must be a hard vinyl type permanent sewer line.
Be careful to only discharge dish water, laundry water, bath water to the sewer. Flush only toilet paper, pee, poop, and puke down the toilet.
Units that are occupied year-round require heat tape on water riser and hoses to their unit. Thermostats normally turn heat tape on at 35 degrees and off at 55 degrees which keeps water lines from freezing.
Units left on site unoccupied 16 October to 14 April should be winterized and have water hoses removed from the riser so the riser drains and does not freeze and be damaged.
Plumbers are normally called to repair water and sewer problems beyond resident capabilities. Problems found to be residence problems are billed to the residents and those caused by Resort systems are billed to the resort.
ELECTRICITY: Daily and Weekly rates include electricity. Monthly and Annual residents receive a monthly invoice for metered use and payment is due upon receipt. We accept check, money order, Visa/MasterCard/Discover for payment. When resident(s) have checked out without paying electric fees, the card on file is charged and an invoice sent to resident. The Resort does not provide 30 or 50 amp adapters. Residents are not allowed to install locks on Electrical boxes but can wrap a cable lock around the pedestal to secure a surge protector.
Meters are read on or before the last day of every month. When a resident arrives for the first time during the season and that date is 15 days or less from the next scheduled meter read date, an invoice is issued during the next billing cycle. Pricing is subject to change based on cost of power from Navapache and tax allocations by the State of Arizona. There is an $8 monthly fee for electricity billing. We will waive the fee until usage reaches a total of $20, but thereafter the fee is billed monthly. If payment is not received within five (5) days of the invoice date, we will charge for the electricity plus a $5 late fee, and an additional $1/day thereafter until paid in full, to the credit card on file.
TRASH: Bins are located in between site 40 and 43 and in the meadow area by the boat storage area. Trash must be placed in a plastic bag. Break down cardboard boxes before placing in bins. Fish remains should be wrapped in at least three (3) layers of newspapering bagged in at least triple thickness airtight bags.
Large and heavy items such as furniture, wood, metal, concrete, etc. are not allowed in the bin. Take these items to the refuse center down Woodland or to the dump.
PROPANE: Residents contract directly with vendors. The Office will provide a vendor list. Propane tanks must always be maintained to industry standards.
WINTERIZATION: It is the Resident's responsibility to winterize their unit prior to leaving the Resort. Disconnect any hoses from the riser to allow the riser to drain and not freeze and be damaged. Repair costs for damage to risers related to connected hoses will be billed to the resident. Please remove all trash, potted plants, etc. from the site prior to departure to allow the Resort to perform maintenance as needed.
SUBLETTING: We do not allow subletting of any kind. Sites cannot be sub-rented.
SITES: Sites remain under the direct control of Management. Resident shall maintain site in a clean and fire-wise condition and care for plants, trees, and shrubs. Periodically, the Resort may require resident to update, upgrade, or change the appearance of the unit or the site. Resident will be provided notice to the type and extent of the requirements and will be provided adequate time to complete the changes. Should a site require general maintenance, the resident receives a notice to the effect and is given 10 days to rectify the situation. If issue is not resolved after the 10-day period, management, at its discretion, will arrange for the work to be completed and resident will be invoiced $100/labor hour and any related fees. Plants may not be removed or added without approval of management. Underground utility linesman across/along the sides of each site; be very careful when digging. All permanent units are required to have vinyl skirting in place within 30 days of move-in. Extensions of time may be given by Management for good cause, not to exceed an additional 60 days.
A site plan must be submitted and approved by management prior to the start of construction. A site improvement policy and improvement form can be obtained at the office. Construction must meet ALL RESORT, city, county, state, and federal rules and regulations. If permits are required, it is the responsibility of the resident to secure and post the necessary permits and completion inspections and to provide copies of completed permits to the office. A list of approved vendors that are licensed, insured, and I good standing with the Resort and residents is available in the office. No other vendors are permitted to perform services at the Resort until a certificate of liability insurance is provided to the office.
STRUCTURES AND FENCING: Decks, Screen Rooms, Awnings, Fencing, and Sheds. Contact the Office if you plan to make site improvements. All improvements must be approved by management prior to the start of construction. The site plan must include all proposed improvements, dimensions, and location of adjacent structures. Fencing: chain link, wood, and lattice are allowed. Chain link must not exceed 3 feet, and wood or lattice must not exceed 4 feet in height. All fencing must be anchored by concrete footings with vertical top supports and end caps. Gates must have four-corner support with professional opening and closing hardware. Fencing must not be constructed within 6 feet of adjacent unit structure.
LEAVING THE RESORT: When preparing to leave the Resort, the Resident is responsible for removing all personal items, structures, etc., from the site and must relinquish the site back to the Resort in the original condition. If site is not left in original condition the Resort will invoice the resident $100/per labor hour plus any related dump fees, and the invoice will be charged to the Resident's credit card.
FIRES: Only propane fire rings are permitted at your site. Charcoal grills or fireboxes using wood pellets are not permitted, but grills and smokers that use electricity or propane are approved for use, so long as they are not disturbing the community.
SELLING: Resident must receive permission from management to sell if the unit is to remain in the Resort.
STORAGE: Standard outdoor furniture, bicycles, and BBQ grills may be stored outside the unit. Storing items under the unit is allowed if the unit is skirted. Clothing, blankets, towels, etc. may not be hung out at any time.
PARKING: Each site has a designated parking space for 1 vehicle. There are a limited number of sites that may accommodate a second vehicle.
RESORT FACILITIES: Bathrooms with showers are located next to the Clubhouse and are for the use of residents and guests only. Please clean up any spills after using the facilities. Turn off the lights when leaving.
The Clubhouse is open 8 AM to 9PM or end of last activity daily. The Social Club sets up and runs activities there with management approval.
Laundry is located next to the Office and is open 24 hours with keypad code provided at check-in. $1.75 to wash and $1.75 to dry (about 45 minutes). Please do not overload the machines and follow the posted rules.
SMOKING: Smoking is allowed outside at least 25 feet from operable windows and doors - please be courteous. Do not smoke in any facility buildings. Please discard your smoking remnants in the proper containers not on the ground.
MESSAGES: All emergency messages left at the Office are delivered to the Resident immediately during Office hours. Recorded Emergency messages received after Office hours are delivered to the Resident when the Office reopens.
PETS: All pets must be registered at time of check-in, 2 pet maximum allowed per site. Breed restrictions include Pit Bulls, Rottweilers, Doberman Pincers, Chows, Wolf Hybrids, and German Shepards. Management reservers the right to disallow additional breeds at their discretion.Pets must be licensed, and pet owners must carry a homeowner's insurance policy with liability coverage for their pets. Management may require pet owner to provide proof of insurance, immunization, and city license for pet. A dog park with bags and bins to dispose of waste is provided at the Resort. Pet owners are required to pick up and dispose of their pet waste and to prevent pets from using the clubhouse area for waste disposal. Pets are not allowed in any Resort building at any time. Pets must be on a leash that is held by the person walking the pet. Never leave pet outside and unattended at your site. Excessive pet noise may require guest to remove pet(s) at management discretion. If the resident chooses to vacate the Resort, there are no refunds of unused rent. Service Animals MUST be registered at check-in and are considered as one of the 2-pets allowed per site. All other standard rules apply to Service Animals.
SPEED LIMITS AND SIGNAGE: Please observe the posted 5 mph speed limit when driving in the Resort. Pedestrians and carts ALWAYS have the right of way. Observe and follow Resort signage and avoid parking and driving in restricted areas. An adult must accompany children under the age of 16 when riding bikes/scooters in the Resort.
COMMUNITY: Quiet time is from 10pm to 7am daily. Loud noise that disturbs immediate neighbors may result in eviction. Please be considerate of fellow residents. Commercial or private businesses, including auctions and individual yard sales are not allowed. The Resort and its address may not be used for the purpose of advertisement or sale of merchandise. Satellite dishes are allowed but cannot be attached to trees, or Resort structures , or block the drive or another site. Consult management for appropriate placement.
OTHER: Driving nails into trees is not permitted. Do not attach or string cables on trees or other Resort structures. No soliciting. You may have hummingbird feeders. All other feeding of birds and wildlife is prohibited.No overhauling or maintenance work on any unit or vehicle is permitted within the Resort except by approval of Management.
Management will make every reasonable effort to provide a clean and safe environment for all to enjoy, however, the owners and managers of this Resort will not be responsible for fire, theft, and accidents to person or property, vandalism, or any act of God. The ownership and management reserve the right to change or revise these guidelines, as they deem necessary. All notices of such revisions will be posted to the Resort's website. It is the responsibility of each Resident to provide both physical damage and liability insurance coverage for their unit.
The owners and managers are always pleased to hear of those who have extended superior service to you. If at any time you feel we have failed to make your stay with us a pleasant one, please let us know. Please direct all correspondence to:
Ponderosa RV Resort
1664 Ponderosa Ln
Lakeside, AZ 85929
Or email at: email@example.com
Violation of rules by residents will result in immediate eviction-any prepaid rents are forfeited, and NO Refunds are given.We reserve the right to refuse service to anyone and to modify rules and regulations at any time. The Resort assumes no responsibility for accidents, injuries, or loss for any cause to a person or property while at the Resort. Your registration acknowledges your receipt of, and agreement, to these guidelines.With payment, you: 1) confirm understanding of the Ponderosa RV Resort Cancellation Policy, 2) agree to review and abide by the rules and regulations stated herein and posted at the Resort, 3)agree to allow Ponderosa RV Resort to charge your credit card for outstanding balances,4) certify that your property and pet(s) are protected by your own insurance coverage, and 5) agree to hold Ponderosa RV Resort and it's representatives harmless in the event of a property or personal loss, 6) agree to relinquish the site back t the Resort when checking out prior to the reservation end date and understands that the unused rents are not refunded.
Revised 20 July 2021
CALL US TODAY: 928-368-6989
1664 Ponderosa Ln #1, Lakeside, AZ 85929